Web+Project+Charter

**Project Charter** **1.** **Executive Summary** Arcadia High School projects to launch a dynamic and interactive web site incorporating Web 2.0 technology by August 15, 2011. The web site will enhance communications between students, parents, community, and Arcadia Unified School District staff and faculty.
 * High School**

**2.1.** **Project Purpose** Arcadia high school has been in the forefront movement of incorporating technology with changing of time and culture. The goal of providing a state of the art web site is to bring Arcadia high school in to the 21st Century and to meet the needs of our new generation. The web will serve as a hub of communication center for the students, parents, faculty, staff, and the community. **2.2.** **Project Scope** **2.2.1.** **Scope Content** Web site will clearly communicate Arcadia high school’s identity. Web site pages will have ease of use and multiple navigational tools. Web site pages will have scannability, readability, and predictability. Web site will be categorized and organized by major departments. Web site will have Web 2.0 capability. Web site will have teacher web site pages with blogs and wikis.
 * 2.** **Project Overview**

**2.2.2.** **Scope Management** The outsourced hosting partner will provide the technical upkeep and maintenance. The hosting partner will serve as programmers, data administrator, Server and Network administrator, and Site Security Manager. They will create LAMP environment for open source operating system for the Web 2.0 tools.

**2.3.** **Project Objectives** **2.3.1.** **Business Objective** The Web Project Manager, the Web Committee and the Accounts department will budget the project. In the budget various fees will be considered including hosting partner fees, maintenance fees, team member release time costs, public relations consulting costs, and hardware such as computers, printers, scanners

**2.3.2.** **Information Technology Objective** The Information Technology department will work with the hosting partner to install and incorporate into the existing network of the school.

**2.3.3.** **Project Execution Objective** The projected goal for the launch of the new web site is August 15, 2011. The objective is for the web site to be fully active and usable for the new school year. **2.4.** **Assumptions** Professional Development will be scheduled on the week of Teacher Preparation week. The training will introduce the teachers to the new tools, set up teacher web pages, blog and wikis. IT department will be responsible for developing the training and will offer training throughout the year.

**3.1.** **Project Deliverables and Quality Objectives** Web committee will review the progress of scheduled targeted items as the host partner delivers the materials. They will check for quality and recommends and adjustments. **3.2.** **Organization, Responsibilities, and Key Stakeholders** Various responsibilities will be placed on committees, departments, and individuals. **3.3.** **Dependencies** **3.4.** **Facilities and Resources** **3.5.** **Support Activities** Hosting partner will provide presentations and training for key committees and Information Technology department. The IT department will further provide professional development hours to the faculty and staff. **3.6.** **Risks** **3.7.** **Project Schedule** **3.8.** **Cost/Benefit Estimate**
 * 3.** **Project Approach**

**4.1.** **Steering Committee and Tollgate Meetings** The Steering committee, consisting of web committee, the principal, IT director, and the superintendent will meet monthly to discuss the progress and make consensus decisions on the paths of the project. **4.2.** **Project Core Team Meetings** Web committee, IT department and hosting partner will meet bi-weekly to check the progress of the scheduled timeline. **4.3.** **Information Meetings** Informational meeting will be held with concerning stakeholders bi-monthly. They will be open meetings at the auditorium. This will provide opportunities for the community to be informed of the process. **4.4.** **Review Meetings** Progress check and reviews will occur during formal Project Core Team meetings as well as informal meetings among small groups who will report the status during the formal meetings. **5.** **Appendix A: Project Plan and Schedule**
 * 4.** **Communication Plan**